Gyms & Wellness
Fill every class and shift without the spreadsheet.
Instructor scheduling, treatment room coverage, and part-timer availability. Built for studios, salons, and wellness centres.
From $29 a month for up to 25 staff, everything included. Free for 30 days, no card.
- Instructor cancellations handled
- Treatment room coverage sorted
- Part-timer availability managed
- Rules checked on every shift
- 22Rules checked on every shift
- A month, 25 staff included, in USD
- $29A month, 25 staff included, in USD
- Free, no card
- 30 daysFree, no card
Six in the morning is a shift somebody has to want.
What you get
Built for how gyms and studios work.
Class + shift scheduling
Yoga classes, PT sessions and reception shifts are all shifts to Rosie, so one timetable covers the lot.
Instructor qualifications
Only qualified instructors get rostered for classes they can teach. Yoga teacher on the spin bike? Not on Rosie's watch.
Peak-time staffing
Set more staff for the morning and after-work rush and fewer for quiet times, and Rosie fills the roster to match.
Template weeks
Build your usual class and shift timetable once. Reuse it every week, and change it for holidays and events.
Self-service availability
On the Team plan and up, instructors and staff set their own availability. No more group texts asking who can cover Saturday morning.
Rosie writes the timetable
Tell Rosie your staffing needs. Press Auto-fill and it writes the timetable. You check it, adjust, and publish.
In practice
The situations that cost you a morning.
Yoga instructor cancels
Your hot yoga instructor is sick 2 hours before a fully booked class. 30 members are expecting a session.
With Rosie: Rosie lists every instructor who holds the hot yoga role and is free. Give one of them the class.
New Year's rush
January sign-ups are through the roof. You need to double your class schedule for 6 weeks, but your regular instructors can't cover it all.
With Rosie: Add casual instructors to Rosie with their roles, the days they can work and an end date, and auto-fill the bigger timetable. After the end date they drop off the roster.
Balancing part-timers
Three part-time instructors all want Saturdays off. Someone has to work, and you're tired of being the bad guy.
With Rosie: Rosie balances shift counts and hours across the team. It does not rotate Saturdays on their own, so if that matters, set who works which Saturday by hand and Rosie fills the rest around it.
The difference
What changes on Monday morning.
Finding class cover
- Without Rosie
- Panic text to the instructor group chat
- With Rosie
- A list of qualified instructors who are free
Building the weekly timetable
- Without Rosie
- Shared Google Sheet with colour coding
- With Rosie
- Rosie writes it, you check it
Tracking instructor availability
- Without Rosie
- WhatsApp messages and memory
- With Rosie
- Set by staff in the app (Team plan and up)
Scaling for busy periods
- Without Rosie
- Hope you have enough instructors
- With Rosie
- Auto-fill from your full casual pool
Communicating schedule changes
- Without Rosie
- Updated Google Sheet and a prayer
- With Rosie
- A notification to the staff affected (Team plan and up)
| Without Rosie | With Rosie | |
|---|---|---|
| Finding class cover | Panic text to the instructor group chat | A list of qualified instructors who are free |
| Building the weekly timetable | Shared Google Sheet with colour coding | Rosie writes it, you check it |
| Tracking instructor availability | WhatsApp messages and memory | Set by staff in the app (Team plan and up) |
| Scaling for busy periods | Hope you have enough instructors | Auto-fill from your full casual pool |
| Communicating schedule changes | Updated Google Sheet and a prayer | A notification to the staff affected (Team plan and up) |
Straight answers
Questions from gyms and studios.
Can Rosie handle both classes and regular shifts?
Yes. A yoga class at 6am and a reception shift at 9am are both just shifts in Rosie. You can mix class-based scheduling with regular shift-based scheduling for your whole team.
How does instructor qualification matching work?
Set up specialties as roles, such as Yoga, Spin, PT or Pilates. When auto-filling, Rosie only assigns instructors to classes for roles they hold.
What about seasonal staffing changes?
Add casual instructors during busy periods, set their contract dates, and they'll only appear as available during that window. To scale down, set an end date or remove them.
Can multiple studios share the same schedule?
Each studio or location has its own roster in Rosie. You see all of them in one dashboard and can move staff between locations when needed. On the Rosie plan, up to Infinity locations; more on Team (legacy) and Business (legacy).
Do instructors get notified of schedule changes?
Yes, on the Team plan and up. When you publish or change the roster, the staff affected get a notification in the Rosie app. No more "I didn't see the update".
Is there a free trial?
30 days free, no credit card required. Set up your classes, add your instructors, and let Rosie build your first timetable.
Price
$29 a month. Everything included.
Rosie
$29a month
Up to 25 staff. Prices are in USD.
- Rosie writes the roster for you
- Shift templates and your own rules for hours and rest
- The staff app: shifts, clock-in, leave and swaps on their phone
- Who is free, time off and shift swaps
- Timesheets that send approved hours to Xero or a payroll file
- Warnings before a shift breaks a rule, and the wage cost of the week
- As many venues as you run
No card needed. Cancel any time.
What you’d pay
| Staff | A month |
|---|---|
| 6 staff | $29 |
| 12 staff | $29 |
| 25 staff | $29 |
| 40 staff | $47 |
You pay for staff on the roster, not for the people running it. Export your roster, staff list and timesheets any time, and close the account yourself in the app.
Get started
Stop letting spreadsheets run your schedule.
Free for 30 days, no card. See how it decides, or check your current roster for free.
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